: Find and replace in excel shortcut Introduction to Find and Replace The 'Find and Replace' function in Excel is a powerful tool that can save you a significant amount of time when editing spreadsheets. It shows you the dialog box to enter the value to find and the value to replace and as there are multiple buttons for the options you can use Tab to navigate to all those buttons. The default window is the " Replace " window. To access the “Find what” field using the keyboard, you can press the Alt + F key combination. May 22, 2023 · For years, I've been using keyboard shortcuts to Find and Replace data in Excel. Shortcut 1: "Find" allows you to search for specific data in Excel, replacing the traditional method. For example, in a financial report of Excel, the text string “asset” may need to be May 31, 2024 · Learn how to use Find and Replace in Excel to quickly search for and replace specific text, numbers, dates, or even formatting. Mastering keyboard shortcuts can speed up your workflow like a pro. Jul 7, 2024 · Here, we have discussed 4 methods for excel replace text in selected cells using shortcut, wildcard characters and Find and Replace features. By using the various replace shortcut keys for find and replace outlined in this article. The search box appears; Step 3: Type the word or the phrase you want Feb 12, 2025 · Discover how to use Find and Replace in Excel on Mac to quickly locate and update data. Additionally, you can customize Excel’s search options according to your preference and save time by setting and saving custom search criteria. Press Ctrl + F (Windows) or Command + F (Mac) to open the Find dialog box. In this chapter, we will explore both the traditional Oct 16, 2023 · Finding and replacing text in Excel can be a tedious task, especially if you need to make multiple changes throughout a large spreadsheet. It can easily find a cell reference in all the formulas in the worksheet (or in the selected cells) and replace it with another cell reference. Unlock the power of Find and Replace in Excel to streamline your editing. , replace Chips with Crackers). Extensive wiki-style reference database for Shortcuts, Hotkeys, Cheatsheets. Here we discuss how to Find and Replace Data in Excel with examples and downloadable excel template. I would use Ctrl+F to open the find window, type what I was looking for, then hit Alt+P to go to the Replace tab and entire the new info I wanted to replace it with. On the Special menu, select the special character that you want to use as a replacement. In this video, we'll look at the shortcuts you can use for find and replace in Excel. The shortcut Shift+F5 is to display the " Find and Replace " dialog box with the " Find " box as the default window. The advanced features of the Excel Find and Replace Shortcut, such as using wildcards and the Replace All function, can help you better manage your data and speed up your workflow. However, recently there was some kind of update to Excel and now, there's a Previous button showing. Note: In the following example, we've selected Options >> to show the entire Find dialog box. Find, filter, and learn how to use Excel shortcuts more effectively. Shortcut #1: Accessing Find and Replace Find and Replace is a powerful tool in Excel that allows users to quickly search for specific data and replace it with new information. Display find and replace About This Shortcut This shortcut will display the Find dialog box. Jul 4, 2024 · 6 quick fixes to solve the problem when the Find and Replace tool is not working in Excel. . May 25, 2025 · This article will delve into creating and utilizing shortcuts for "Replace," "Find," and "Advanced Find and Replace" functions in various software contexts, focusing on popular platforms such as Microsoft Word and Google Docs. Use the Alt+A shortcut to open the Find and Replace dialog box with the Find tab selected. com/excel-shortcuts/Shortcut Keyst Mar 22, 2023 · The Find and Replace dialog box is a powerful tool that can help you quickly locate and replace data within an Excel spreadsheet. The videos below demonstrate this shortcut. So, the next time you need to find and replace text, remember these shortcut keys and save yourself some time and hassle. Jun 16, 2024 · In this article, I’ll demonstrate to you 7 methods to find and replace in Excel within the selection with the necessary explanation. Jun 20, 2024 · You will learn more than 220++ keyboard shortcuts in Excel. Jun 20, 2024 · Learn how to efficiently replace text and values in Excel with our step-by-step guide, ensuring quick and accurate edits to streamline your workflow. It is the same as the shortcut "Ctrl+F". By following a few simple steps, you can easily replace text, numbers, or even formats across your entire workbook. Master basic and advanced techniques to save time and boost efficiency. Jul 2, 2014 · Here is where Excel Find and Replace comes in handy. Jun 18, 2020 · Keyboard Shortcut – Another way to open the ‘Find and Replace’ dialog box, is by using the keyboard shortcuts. Can I replace multiple items at once using the shortcut? Jun 27, 2024 · Mastering the Find and Replace Tool in Excel Excel’s Find and Replace tool is a lifesaver when you need to quickly change or locate specific data within your spreadsheets. Apr 9, 2025 · Keyboard Shortcuts: Speed Up Your Editing: Excel Find and Replace Keyboard Shortcuts 1. Keyboard and mouse shortcuts can help you master Find and Replace: Learning keyboard shortcuts such as Ctrl + F and F5, as well as mouse shortcuts like double-clicking a cell and Sep 22, 2025 · This effortless Microsoft Excel tutorial shall explain how to find and replace in Excel with different situations and use cases. The Excel Find and Replace shortcut, which can be accessed through a keyboard combination, streamlines the process even further, allowing users to quickly Shortcut to Open Find and Replace To quickly open the find and replace option you can use the following keyboard shortcuts. While the traditional method of accessing Find and Replace is effective, there is a shortcut key combination that can save you time and streamline your workflow. Download our practice book and exercise. You want to replace all occurrences of Web camera with Camera in Column B (cells B7, B13, and B19). Find: Ctrl+ F Replace: Ctrl+ H Use the Find Option in Excel Let’s take a simple example to understand how the find option works. g. Select the range where you want to replace values (here, B2:B19), and in the Ribbon, go to Home > Find & Select Dive into our searchable database of Excel shortcuts. Later, when you select a special character, Word will automatically put the character code in the box for you. Step 1: Open the worksheet and click anywhere in the worksheet; Step 2: Press and hold the key " Shift " from the keyboard, then press the key " F5 " from the keyboard. Jun 6, 2025 · This wikiHow teaches you how to search for and replace strings of text in Microsoft Excel for Windows or macOS. Jan 21, 2025 · Excel keyboard shortcuts streamline the workflow significantly. Jan 29, 2025 · Open Microsoft Excel spreadsheet in which you want to use Find and Replace feature. The shortcut for Find is “Ctrl+F”, while the shortcut for Replace is “Ctrl+H”. The find and replace shortcut in Excel is a keyboard shortcut that enables users to search for specific data and replace it with new information across an entire spreadsheet or selected range. Find and replace quickly and efficiently - boost productivity! Take action now. Among its myriad features, the Find and Replace utility stands out for its ability to simplify the process of locating and modifying data in spreadsheets. Quick video tutorial on how to use excel shortcuts to Find And Replace in excel, provided by Excel Café: http://excel-cafe. The Find and Replace feature of Excel looks for a data value and replaces it with another data value. Search for text. Aug 30, 2024 · Match Entire Cell Contents: This option restricts Find and Replace to look only for characters you have entered in the box. This is a complete guide to learn keyboard shortcuts. Jul 6, 2024 · Learn how to use the Find and Replace tool, keyboard shortcuts, wildcards, formulas, and VBA code to find and replace data in Excel. See examples, tips, and solutions for common issues. This feature saves time and minimizes errors, especially when working with large sets of data. This tool can help you quickly manipulate data and get things done faster. 1 day ago · Finding and fixing problems in Microsoft Excel is essential for a fully functioning workbook, but it can take forever. Follow the below steps to achieve the same: Upgrade your Excel skills with this must-know shortcut. Find Text or Number in Excel Let us first learn how to use the Find and Replace dialog box to find text, numbers, dates, or other characters in Excel. Excel Find and Replace Alt Shortcut Changes Microsoft Excel is a powerful spreadsheet application used by millions worldwide for data analysis, financial modeling, and countless other tasks. However, for some reason I found that this doesn't work when trying to search via Find and Replace (Ctrl + F) in Microsoft Excel. Shortcut 2: "Find Next" helps you quickly locate the next occurrence of the searched item, saving time in large datasets. Learn how to use the keyboard shortcut Control + H to open the Find and Replace dialog box in Excel. This guide explains how it works with simple steps with example. Whether you're dealing with large datasets or complex formulas, the ability to quickly locate and modify specific content is invaluable. Aug 6, 2025 · This shortcut opens up the Find and Replace dialog box, where you can easily find and replace text in your Excel workbook. So, I made a note of the keyboard shortcuts that let me trace broken logic, see the dependencies, and fix complex calculations in just a few seconds—and I haven't looked back since. If you even miss a period, Excel will show a warning message. Using options like Wildcards or Match case in Find and Replace can help to refine search results and make them more accurate. To open the dialog box with " Find " as the default window, please use the shortcut "Ctrl+F". Excel Find and Replace: Complete guide to using Ctrl+H in Microsoft Excel. Mar 21, 2023 · Learn how to use Excel Find and Replace to search for specific text or numbers in a worksheet or in all open workbooks. The Find and Replace feature can search within a worksheet or workbook, by rows or columns, and within formulas, values or comments. Excel Shortcuts List for Mac and PC (Searchable) How to Use this Shortcut List: + Indicates to hold the previous key, while pressing the next key. What's this keyborad shortcut to do? Display Find and Replace box, Find selected. Aug 2, 2025 · The Excel Find and Replace feature allows users to quickly search for and replace specific text, numbers, or formulas within a spreadsheet. This data value can be a text string, number, date or special character. Click on Find & Select and choose Find from the dropdown menu. May 9, 2023 · Use the Ctrl+H shortcut to open the Find and Replace dialog box. At the top of the Find and Replace dialog box, select Replace and then select in the Find What box, but don't type anything there. In this blog post, we will discuss the Excel keyboard shortcut for displaying find and replace, replace selected and how to use it. Learn how to find and replace text, numbers, formulas, and formatting with step-by-step instructions and video tutorial. See how to use wildcard characters in search criterial, find cells with formulas or specified formatting and more. To replace text or numbers, press Ctrl+H, or go to Home > Editing > Find & Select > Replace. Start mastering them today! May 9, 2023 · The Find and Replace shortcut in Excel saves time and effort: This powerful tool allows users to quickly find and replace specific text, numbers, or formats throughout a spreadsheet, saving them time and effort in manual editing. May 9, 2023 · Key Takeaways: Keyboard shortcuts can greatly enhance efficiency when using Find and Replace in Excel. Step 3 Jan 2, 2023 · List of All Shortcut Keys of Computer Finding and replacing text can be a tedious and time-consuming task, but it doesn’t have to be. How to Use the Shortcut for Replace in Excel If you find yourself repeatedly needing to update certain entries—perhaps changing old product numbers, updating client names, or correcting frequent spelling errors—the shortcut key for find and replace in Excel, Ctrl + H, is your best ally. Jan 26, 2021 · 1 Keyboard shortcuts are great and I'm used to many of them in my workflow - one of these is using the Ctrl + A combination to select the entire content of the text box that's currently focused. Key Takeaways Using keyboard shortcuts for find and replace in Excel can significantly improve efficiency and save time. Windows shortcut Ctrl + F Mac shortcut ⌘ + F Aug 22, 2019 · Guide to Find and Replace in Excel. The Find and Replace feature in Excel can save you a lot of time by allowing you to quickly find and replace text, values, formulas, or even comments in your worksheet. Also, you may want to look for a specific item in an Excel workbook whether that’s a company stock inventory, pricing booklet, or academic syllabus The shortcut Ctrl+F is to display the " Find and Replace " dialog box for you to quickly find the information. May 9, 2023 · Using the Excel Find and Replace Shortcut can save you time by reducing manual effort and increasing efficiency in your data management tasks. Often you want to locate a value or text string on your Excel worksheet for data analysis and visualization purposes. Find and Replace in Excel with topics of ribbon and tabs, quick access toolbar, mini toolbar, buttons, worksheet, data manipulation, function, formula, vlookup, isna and more. Sep 1, 2025 · Learn how to find and replace blank cells in Excel using Go To Special, Find and Replace, IF and ISBLANK, Power Query, or VBA macros. This The shortcut Ctrl+H will display " Find and Replace " dialog box, and you can replace the information from here. Aug 1, 2025 · Find and Replace is a powerful tool in Excel: Excel’s Find and Replace function allows you to search and replace specific data in your worksheets, saving you time and effort when working with large amounts of data. Open Microsoft Excel. Jul 11, 2024 · Unable to use Find and Replace in Microsoft Excel? Here are some ways to fix the Find and Replace not working issue in Microsoft Excel. To open the find and replace option you can use the keyboard shortcut key Ctrl + H. Mar 22, 2023 · Fortunately, Excel provides an easy way to perform this task using a Keyboard Shortcut to Display Find and Replace, Replace Selected In Excel. Use Ctrl + F for ‘Find’ and Ctrl + H for ‘Replace’. You'll usually find it in the All Apps area of the menu. Aug 6, 2025 · Ctrl + H is a quick shortcut to replace words, numbers, or formulas in Excel. Master shortcuts and enhance your spreadsheet management. Oct 5, 2023 · This tutorial explains how to find and replace values within formulas in Excel, including an example. Master Find and Replace in Excel with wildcards, advanced search options, and bulk data modification techniques. By default, it displays with Options hidden. In this article, we will list 10 powerful Excel keyboard shortcuts that will make you look like a pro. Step 1: Click anywhere in the worksheet; Step 2: Click the " Ctrl " key from the keyboard and hold it, then click the letter " H ". > Jun 6, 2023 · In the version of Excel you are using, the Alt + N shortcut is indeed assigned to the “Next” button in the Find and Replace window. Jun 24, 2025 · Keyboard Shortcuts for Find and Replace These shortcuts are for using Excel’s Find and Replace more efficiently. Get ready to become an Excel pro! To open the Excel Find and Replace dialog’s Replace tab, press the Ctrl H shortcut. In the Replace with box enter the replacement text (e. Jul 24, 2024 · Method1 – Using the Find & Replace Feature Steps Press the keyboard shortcut CTRL + H or navigate to Home, select Editing, choose Find & Select and click on Replace. Say you have the following data set with sales data. Same as the shortcut "Shift+F5", the default window is the " Find " box. In the "Find what" field, type the value you want to search for. The keyboard shortcut to access the Find and Replace tool is Ctrl + F for Windows and ⌘ + F for Mac. Type the value to search for in the Find what box, and the value to replace with in the Replace with box. Nov 30, 2023 · See All Excel Shortcuts Find and Replace In Excel, you can find and replace multiple cells at once containing a certain value. In Find what box enter the text you want to find for replacement.

Find and replace in excel shortcut. You'll usually find it in the All Apps area of the menu.